This week headed to Pennsylvania to run two of our biggest camps of the year. The Pennsbury Academic camp on Wednesday that only lets athletes in based upon grades and test scores. The other is our regular Pennsbury camp, which is widely known and highly attended by both athletes and college coaches.
On Sunday I came into the office to do some final detail work, loaded in last minute things into the car. The other thing I did on Sunday was to pull lists of emails for the campers and their parents and send out some final details on the camp. That email is a document in the Projects tab. The email contained all pertinent information for the camp and also just reminders for the parents and athletes. Our hopes in sending that email would be to alleviate some of the questions that tend to come at us last minute before an event, especially because we would already be on the road.
It was about a 16-hour drive to our destination and we got there without too much trouble. When we got there and got together with our field managers who flew in to meet us. The forecast for the two camp days was not looking very good so we went out and checked the fields to see how well they would drain, went and looked at our indoor facility option and sat down to discuss.
The discussion winded up that we should draft up emails to send to coaches, parents, and athletes and get them ready to send out regarding moving indoors. The decision would be made at 5 am the morning of the first camp. If we were to go outside or try it and it did rain we would have to cancel the whole thing due to the way it runs. That would cost the organization a lot of money.
I was in charge of setting up all the emails for both camps (just in case) to all three groups of people. My coworker edited them and I set them up in our automated system so all we would have to do is press go if it came to that.
On Sunday I came into the office to do some final detail work, loaded in last minute things into the car. The other thing I did on Sunday was to pull lists of emails for the campers and their parents and send out some final details on the camp. That email is a document in the Projects tab. The email contained all pertinent information for the camp and also just reminders for the parents and athletes. Our hopes in sending that email would be to alleviate some of the questions that tend to come at us last minute before an event, especially because we would already be on the road.
It was about a 16-hour drive to our destination and we got there without too much trouble. When we got there and got together with our field managers who flew in to meet us. The forecast for the two camp days was not looking very good so we went out and checked the fields to see how well they would drain, went and looked at our indoor facility option and sat down to discuss.
The discussion winded up that we should draft up emails to send to coaches, parents, and athletes and get them ready to send out regarding moving indoors. The decision would be made at 5 am the morning of the first camp. If we were to go outside or try it and it did rain we would have to cancel the whole thing due to the way it runs. That would cost the organization a lot of money.
I was in charge of setting up all the emails for both camps (just in case) to all three groups of people. My coworker edited them and I set them up in our automated system so all we would have to do is press go if it came to that.